Date posted: May 28, 2026
Pay: $23.00 – $25.00 per hour
Location: Home of The Sparrow – Woodstock, IL
Job description: Accounts Receivable Coordinator – PT
The Accounts Receivable Coordinator is a valued member of the collaborative accounting team and serves as the primary staff member responsible for client and funder invoicing and collections. This position works closely with other departments to
ensure revenue is recorded accurately and restricted fund balances are properly maintained and shared with responsible parties.
About Us: At Home of the Sparrow, we are dedicated to empowering homeless women and children by providing shelter, resources, and hope for a brighter future. Our mission
is to break the cycle of homelessness by offering not only a safe place to stay, but also support services such as counseling, job training, and life skills development. Through our holistic approach, we aim to restore dignity and help families regain their
independence.
Responsibilities of the AR Coordinator:
Deposits / Accounts Receivable:
– Manage Accounts Receivable balance, ensuring timely invoice issuance and
collection.
– Prepare monthly client rent invoices.
– Record government grant invoicing and ensure timely collection of payment.
– Deposit donations, A/R receipts and other payments received.
– Record all deposits received both electronically and physically at the bank.
– Ensure accurate integration of thrift store daily sales into QuickBooks.
– Process in-house credit card sales if needed.
– Provide necessary documentation to Development department for appropriate donor follow-up.
– Reconcile Donations periodically with Development, initially semi-annually moving, to monthly process.
– Assist in developing and maintaining accounts receivable policies and internal controls.
Restricted Fund Tracking:
-Assist with tracking of private grants to ensure compliance with funder
restrictions and limitations.
-Maintain balance of donations and grants with restrictions and share with related
departments as agreed upon.
Monthly & Year End:
– Manage gift card inventory.
-Manage quarterly petty cash reconciliations at all locations.
– Assist Senior Accountant with Proforma reconciliations and reporting as needed.
-Assist with annual financial audit and tax filings and provide support during audit fieldwork.
Other:
– Cross train as backup to process vendor invoices and check requests if needed.
– Identify process improvement opportunities and collaborate with others to design and implement solutions.
– Other duties as assigned.
– Maintain required job knowledge and skills and core professional competencies.
– Attend and participate in required professional development programs and staff meetings.
Position Qualifications:
– Minimum of 3 years of experience in accounts receivable required
– High school diploma or GED required
– Working knowledge of Microsoft Office (especially Excel, Word)
– Ability to work independently as well as part of a team
– Ability to handle sensitive information and maintain confidentiality
– Strong organizational and data-entry skills
– Strong verbal and written communication skills
– Professional, positive, and team-focused attitude
Physical Demands:
As required to perform the responsibilities of the position
Benefits:
-Employee discount
-Flexible schedule
– Paid time off
Work Location: In person
Please email your resume and job application to humanresources@hosparrow.org